The Oxford County Local Emergency Planning Committee met on Tuesday, December 1st, 2020 via Zoom.
I. Call to Order
The meeting was called to order at 12:03 PM by Chair Teresa Glick.
II. Approval of Minutes
Members reviewed the minutes from August. Mike Hatch motioned to approve the minutes. Chris Reed seconded the motion.
a. Treasurers Report
Members reviewed the treasurer’s report. Geff Inman motioned to approve the minutes. Chris Reed seconded the motion.
b. Chemical Spill Report
The group reviewed the spill reports provided by the RCC.
c. Training and Events Scheduled for December/January/February
The calendar still has few items on it due to COVID-19 response. Hazmat training is currently on hold due to the spike in COVID cases. SERC training is also on hold.
III. Old Business
d. COVID-19 Response Update
The EMA office is working remotely again due to increase of cases and to ensure continuity of operations. There are several locations thoughout the county that have active outbreaks to include schools, long term care facilities and businesses. Some town offices have also had to temporarily close due to cases. Some EMS services have been issued BinaxNow rapid test kits to test first responders who need to be cleared to return to work. The EMA office continues to process requests for PPE and testing supplies and EMS chiefs are reporting difficulty in obtaining some sizes of gloves. The discussion was opened to see how other LEPC members are doing during COVID-19 response. Chris Reed brought up a recent Maine Municipal Association document that does not consider cloth face coverings as PPE when involved with workers comp claims. Other LEPC members had not heard of this being brought up before and thought the Department of Labor might be the best place to get more information to protect employees. He also asked about fit testing and if there was guidance on how long to wait in between individuals to fit test SCBA masks. Rusty Daley said the guidance depended on the manufacturer. EMA offered to find a fit test hood system for them to use if they needed it. Rusty Daley said that due to staff turn over at Central Maine Healthcare, he will be working solo after the beginning of the year until replacements are hired.
e. Hazardous Materials Training Update
Hazmat training continued through the Fall and the vast majority of first responders that have regularly taken classes have been trained. The program is currently on hold due to the increase in community spread of COVID-19. The course guidelines put in place for monitoring of COVID-19 symptoms, individuals bringing their own books and gear to class, and adhering to social distancing requirements during training worked well and feedback was positive. Some departments also liked doing two evening classes for operations refreshers instead of one 8-hour day, so we may see more requests for that in the future.
f. ERG 2020 Status
All ERGs have been distributed except for Hebron, who will get theirs soon with a mask order, thanks to the help of fire chiefs who helped deliver them to other chiefs in their regions. Region 9 Fire Science students have been given their own ERGs from the supply purchased from the instructor fund for training so that they can conduct a remote hazmat awareness class with EMA.
IV. New Business
g. Rumford Power Regional TTX
Rumford Power and their first responders/RCC participated in a virtual tabletop exercise using Zoom. Participants enjoyed using the breakout rooms for discussion and others may be interested in using it for future exercises. The scenario involved an armed individual breaching the facility gate and a subsequent ammonia leak. Rumford Power has already completed many of the improvement items from the exercise to include facility tours with Rumford PD staff, a communications test with their first responders over the radio, installing deadbolts on the control room to create a safe space from intruders, and they have ordered numbers and letters for marking the sides of the building and the doors for first responders.
h. Elections - Treasurer
Geff Inman motioned to nominate Allyson Hill as the LEPC Treasurer. Don Durrah seconded.
i. Elections - Chair
Geff Inman motioned to nominate Teresa Glick as the LEPC Chair. Don Durrah Seconded.
j. Location and Timing of Next Meeting
The next meeting will be on February 23, 2021 at 12PM, via Zoom.
Geff Inman motioned to adjourn. Justin Castagna seconded the motion.
Vote: Approved. Meeting adjourned at 12:43 PM